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Have Bus Will Travel Racing Tours Rule Book aka Terms and Conditions

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Reservations and Cancellations

• We accept Cash, Cheques, Visa, Mastercard and American Express.
• Currency – All prices shown in Canadian dollars and include GST where applicable. Quoted on a per person basis. Racing Tours paid in full are firm, otherwise prices are subject to change without notice due to currency fluctuations and costs such as fuel, accommodations, taxes, etc.
• For Racing Tours departing within sixty days, payment must be in full.
• Early Bird Bonus: Any Racing Tour that is paid in full 90 days prior to the departure date is eligible for a bonus. A single tour will receive a DVD from MyRaceDVD.com of the 2007 Race. Alternatively, two Racing Tours will receive a $50 gift certificate that can be used towards the rental of any GetRaceReady.com Headsets and Raceceivers.
• For Racing Tours more than sixty days away, a $250 deposit is required to secure a seat with the balance due sixty days prior to the departure date.
• Gift Certificates are available in denominations of $250 (the amount of a deposit on any Racing Tour) and $125. Have Bus Will Travel Racing Tours Gift Certificates never expire and are the ideal gift for The Race Fan for Christmas, Birthdays, Anniversaries, Graduation or ‘Just Because’.
• Unfortunately there will be no refunds on Racing Tours, however we will make every attempt to accommodate you if you need to change to another Racing Tour at least 30 days before the departure date.
• We strongly recommend that you purchase Trip Cancellation Insurance for our U.S. and out of province Tours and Emergency Medical Insurance. RBC Insurance is available through our office.
• Have Bus Will Travel Racing Tours reserves the right to cancel any tour if a minimum number of seats are not sold sixty days prior to the departure date. In the event of cancellation, you may choose to apply your deposit to another Race of your choice or receive a full refund.

Pick Up Locations, Timing and Bus Information

• Pick up locations are usually Carpool Lots along the 400 Series Highways or the QEW in Southern Ontario. At the time of booking we will discuss possible pick up points. The final pick up points and timing will be decided the Tuesday evening before the departure and you will be notified by phone and/or email.
• The double seat directly behind the driver is always reserved for Crew Members.
• Comfort stops are provided every 3–4 hours.
• Smoking is not permitted on the Bus at any time.
• We try to use only our ‘Race Ready’ Buses. They are equipped with video monitors, DVD, VCR, and CD players, Satellite Radio and TV, a small cooler, microwave, and naturally a washroom.

What to Bring on the Bus, Luggage, What to Take to the Track

• All luggage should be identified with your name and address.
• Each person is permitted one large suitcase, a chair in a bag and a soft sided cooler to be carried in the luggage compartment.
• One small piece of hand luggage is allowed on board the bus, and a small hard sided cooler (they don’t leak)
• For overnight travel a small pillow and blanket are recommended.
• Absolutely no glass containers of any type are allowed on the bus.
• Cash for Race programs, hats, t–shirts, souvenirs, food at the Track and gratuities. It is customary to show your appreciation based on the level of service received from restaurant and hotel staff as well as your professional Driver and Crew Chief.
• Whenever possible we will stop at the Duty Free Stores going to and coming from the U.S.
• Have Bus Will Travel Racing Tours cannot assume any liability for lost or damaged personal property.
• What to Take to the Track: a small soft sided cooler, seat cushion, in a clear plastic knapsack or bag you should have your scanner and headphones, binoculars, sunscreen and light rain gear. (Clear plastic bags make Security checks easier and faster.)
• You can expect to see lots of Racing, do lots of shopping either at the NASCAR Driver’s Haulers or at the tents outside the Track, pick up samples on the Manufactures Midway, meet lots of good people and have a great time.

Identification and Personal Exemptions

• Identification: You must carry proper identification for yourself and any children travelling with you. Proper identification includes a Canadian passport, Canadian birth certificate along with Government issued photo identification (driver’s licence or health card), a permanent residence card, a citizenship card or a certificate of Indian Status.
• If a parent is travelling alone with a child, an affidavit or letter from the other parent may be required.
• If you do not have proper identification with you or are denied access to the U.S. for any reason, no refund will be issued. Proper identification and eligibility to enter the U.S. is your responsibility.
• If you are denied entry into the U.S., finding your way home is your responsibility.
• Personal Exemptions: After each absence of 48 hours or more, you can claim up to $400 CDN worth of goods without paying any duties. After each absence of 7 days or more, you can claim up to $750 CDN worth of goods without paying any duties.
• Alcohol and Tobacco: If you have been outside Canada for at least 48 hours and are of legal age, you can bring in these amounts of alcohol and tobacco products, free of duty and tax, as part of your personal exemption:
1. Alcohol: 1.14L (40 oz) of liquor; or 1.5L of wine; or 24 x 355ml (12 oz) containers of beer.
2. Tobacco: 200 cigarettes, 50 cigars or cigarillos; 200 tobacco sticks or 200 g (7 oz) of manufactured tobacco.
• Please check very carefully the “Canadian Border Services” “Cross Border Shopping Tips” document to ensure you do not run into any problems when crossing the Canadian/USA border travelling in either direction.

Rain Out Policy

• If the NASCAR Sprint Cup Series Race (or other main event race) is ‘Rain Delayed’ we will stay at the Track until NASCAR throws the Checkers or announces a postponement to the next day.
• In the case of postponement we will return to the track the following day to see the Race.
• There will be a $100 charge per person if an additional night of accommodation is required.
• We will only stay one extra day and there will be no refunds granted for unseen events.

Tour Photos

• All photos taken by Have Bus Will Travel Racing Tours may be used for advertising or promotional purpose at any time.
 

Already have Tickets or Want to Meet us at the Hotel?

• If you already have tickets, we will deduct the cost of our tickets from the cost of your Racing Tour. If you want to meet us at the hotel, we will deduct $50 from the cost of your Racing Tour.
 

Publication Errors and Omissions

• We made every effort in the production of this brochure but typographical, illustrative or pricing errors may have occurred and we reserve the right to correct any such errors.